Smart Room Scheduling for a More Efficient Workplace
Integrate room scheduling panels with your existing calendar systems to optimize space, reduce conflicts, and enhance productivity.
Room Scheduling Benefits
Real-Time Availability
Instantly see which rooms are available, occupied, or reserved
Improved Space Utilization
Maximize meeting room usage with accurate scheduling data
Reduced Scheduling Conflicts
Eliminate double bookings and missed meetings
Calendar Integration
Works with Microsoft Teams, Outlook, Google Workspace, Zoom Rooms and others
Scalable Architecture
Supports single offices or global enterprise deployments
Enhanced Workplace Experience
Modern, intuitive interfaces require little to no training
Enterprise-Ready, Easy to Deploy
Our solutions are designed with IT in mind.
Calendar Integration
Works with Microsoft Teams, Outlook, Google Workspace, and Zoom Rooms.
Secure Protocols
Supports Exchange Web Services (EWS), OAuth 2.0, Google Calendar API, and Zoom Rooms API.
Minimal Infrastructure
Only a POE (Power over Ethernet) network drop is required.
Licensing Support
Ford AV can guide you through platform licensing and configuration.
Compliance and Security
GDPR and SOC 2 compliant, ensuring data privacy across your enterprise
Simple, Intuitive End-User Experience
Room scheduling panels are designed for anyone to use, without IT involvement.
Reserve a Room When Scheduling a Meeting
Users can add rooms directly from their calendar invites.
On-Demand Booking
Reserve rooms instantly from the panel.
Release Rooms Early
Panels allow users to free up unused space.
Custom Branding
Panels can display your company logo and colors.
Ford AV’s room scheduling solutions make workplace space management effortless. These systems keep meetings on track and optimize every workspace for efficiency.
Featured Room Scheduling Projects
Penn State University
Ford AV upgraded Penn State University with advanced AV systems, hybrid collaboration tools, and intuitive control interfaces to enhance learning, research, and campus collaboration… Read more
Woodside Energy
Ford AV upgraded Woodside Energy’s Houston headquarters with advanced AV systems across 130+ meeting spaces, including huddle rooms and boardrooms, featuring room scheduling… Read more
McCarthy
Ford AV equipped McCarthy’s Houston headquarters with Microsoft Teams collaboration systems, immersive conference room AV, room scheduling, and lobby displays… Read more
Room Scheduling Frequently ASked Questions
What calendar systems do room scheduling panels support?
Panels work with Microsoft Teams, Outlook, Google Workspace, Zoom Rooms and many more, syncing availability in real time via secure APIs.
Do users need special training to use the panels?
No, the panels are intuitive. Users can book, reserve, or release rooms quickly with minimal instruction.
What licensing or software is required?
Licensing depends on the calendar platform. Ford AV can guide your organization through setup and configuration.
What infrastructure is needed to install panels?
Only a Power over Ethernet (POE) network connection is required, plus access to your calendar system.
Can the panels be customized for our company branding?
Yes. Panels can display your company logo and colors to match your branding.
How secure are these panels and integrations?
They use secure APIs and comply with GDPR and SOC 2 standards to protect your data.
Can these panels scale across multiple locations?
Yes. They are enterprise-ready and can be managed centrally across multiple offices or campuses.
What measurable benefits can organizations expect?
Clients report fewer scheduling conflicts, better space utilization, and faster room booking.
Why should we choose Ford AV?
Ford AV provides expert guidance, quick deployment, and ongoing support to ensure panels work efficiently in your organization.
The Ford AV Difference
Ford AV provides end-to-end support for your room scheduling solutions.
- 50+ Years of Experience – Designing and integrating innovative room scheduling solutions and collaboration technology for organizations across multiple industries.
- Nationwide AV Services – Local AV and IT teams backed by a national network, ensuring reliable installation, configuration, maintenance, and ongoing support
- Comprehensive Expertise – From conference room booking displays and collaboration spaces to centralized scheduling software, digital signage, and AV control systems.
- Scalable, Future-Ready Solutions – Engineered for reliability, flexibility, and seamless user experiences across small offices, large campuses, and multi-location enterprises.
- Proven Performance – Trusted by Fortune 500 companies, universities, government agencies, and healthcare and corporate spaces for dependable scheduling technology.
Ready to improve your workplace efficiency? Fill out the form below to connect with Ford AV professionals and transform how your team schedules, manages, and utilizes meeting spaces.
